OFFICE OF STUDENT LIFE - HOURS OF OPERATION The Office of Student Life will be open Monday-Friday 8:00am-5:00pm during the academic year. Office of Student Life staff will be available via email and will have the ability to meet digitally with students. View the staff directory for contact information. Office of Student Life staff will be in the office on a rotating basis to assist with general questions, office operations and supporting the Panther Pantry. OFFICE OF STUDENT LIFE - SERVICES & PROGRAMS Student Organization Fair Student Life will not be hosting an in-person student organization fair. However, we want to make sure that we are still able to assist all of our student leaders in introducing their organizations to all new students. We are asking organizations that are interested to submit a video promo for their organization. These videos will be posted on the Student Life YouTube Channel for new students to access. The YouTube channel will be promoted to all new students during orientation, on Student Life socials and in the Class of 2024 Facebook page. Check out these Video Guidelines that will assist you in this process. Videos must be completed and sent to email@example.com by August 7th. Just a reminder, do not use copyright music in your video -- otherwise YouTube will remove it. Here is a sample of what you could do: Campus Activities Board Student Organization Re-Registration Meetings Student organization leaders will receive a link to a digital presentation of the information for re-registration. Registration forms will be sent digitally to student organization leaders and advisors. More details will be sent via the Office Student Life Newsletter. Homecoming This spring, the UNI Homecoming Committee announced this year's theme “The Magical World of Panthers”, based on the popular Harry Potter series. In recent weeks, there have been negative comments towards the transgender community by the series's author which has caused us to reflect on our decision and determine whether or not to continue on with the use of the theme. The University of Northern Iowa is committed to diversity as a core value within the university’s strategic plan and our students, faculty, and staff represent diverse backgrounds that make up the fabric of our community. For us to continue to use the theme means we do not support all members of the Panther family nor the work of the entire campus in creating a diverse and inclusive institution. As a result, the decision has been made to change the theme to Panther Park, which is a play off of the successful Jurassic Park movie series. We continue to work diligently to plan a safe and enjoyable homecoming celebration this fall. As there are updates to the schedule of events, those will be able to be found at homecoming.uni.edu STUDENT ORGANIZATION OPERATIONS The UNI Forward Together steering committee has approved the following guidance for student organizations Student organization members are required to wear face coverings in all campus buildings, and maintain six feet of physical distance from others. When gathering outside, members are also required to wear face coverings when six feet or more of physical distance is not possible. Whenever possible, external guests/speakers/performers should engage virtually rather than coming physically to campus. In the limited situations when external guests come to campus, they should be provided the web link with UNI requirements for campus visitors in advance. For group gatherings, organizers are required to limit the number of participants present to ensure they're using 50% or less of room capacity and maintaining six feet or more of physical distance between individuals who are not roommates or in the same household. Organizers are required to keep a list of attendees. Any student organization that would like to host an event for 50 or more participants should first obtain approval from the department responsible for reserving the necessary campus space. For student events that involve food, organizers are required to use UNI Catering only. Food items handed out at tabling/promotion events must be pre-packaged and shelf stable. Bake sales are not allowed. Organizers should plan for contact-free distribution of any event materials, and entrance/exit procedures that minimize congregation in small spaces. Additional Information from the Office of Student Life Regarding Student Organization Meetings In-person meetings and events will be allowed on campus, but new guidelines exist and are unique to each facility. For your next student organization meeting or event, please work directly with the facility of your choice by starting with the appropriate online reservation request. The staff members listed below will serve as the main points of contact for each facility as well. For events in Maucker Union, you can find a list of COVID FAQs at studentlife.uni.edu For additional information about reserving these and other university facilities, visit studentlife.uni.edu/university-facilities Facility Online Reservation Form Point of Contact Academic Buildings Classroom Reservation Request Nicole Lehman Athletics (Dome, McLeod) N/A Brooke Croshier-Sidebotham Commons (Slife Ballroom, Georgian Lounge and Porch) N/A Jill Chelesvig GBPAC (Lobby, Great Hall, Davis Hall, Jebe Hall) N/A Chris Kremer Lang Hall Auditorium Lang Hall Reservation Request Bryan Beardsley Maucker Union (Old Central Ballroom, Coffeehouse, Meeting Rooms) Maucker Union Reservation Request Mike Bobeldyk Outdoor (Campus Grounds) Outdoor Event Request Bryan Beardsley WRC Recreation Services Facilities Reservation Luke Bartlett Student Organization Travel Student organizations will be allowed to travel, but must do so following the most recent guidelines set forth through the UNI Forward Together Updates on University Travel. All university-sponsored, in-state travel is now permitted for faculty, staff and students per our normal approval processes. Registered student organizations should seek approval for domestic, out-of-state travel through the Office of Student Life. Please contact firstname.lastname@example.org if your organization has travel plans for fall 2020. When traveling in a university vehicle, passengers will be expected to wear masks when proper social distancing cannot be achieved. Any student organization wishing to travel must complete the Student Organization Travel Approval Form regardless of travel location. CAMPUS ACTIVITIES BOARD CAB will host a variety of fun and safe events for all students this fall! Students will need to register in advance for the events. For a full schedule of events, visit studentlife.uni.edu/cab FRATERNITY & SORORITY LIFE Chapter Operations The following chapter operations may maintain an in-person component, but must adhere to the guidelines set forth by the Office of Student Life (as outlined above) and the UNI Forward Together in terms of event size, capacity of the facility, and health & safety practices. It is recommended that all operations and events also have a digital option as well. Chapter should also follow any guidelines set forth by their inter/national organization. Recruitment & Informational Meetings New Member Education Chapter Meetings The Office of Student Life will work directly with chapter leaders to coordinate chapter meeting logistics. With new facility capacities, there are minimal options for meetings of this size. Other Operational Meetings (judicial boards, executive meetings, committee meetings, etc.) Initiation and Other Ceremonies We recommend that only the members who have a direct role in facilitating initiation or ritual ceremonies (including pledging/pinning) and the members pledging or being initiated be present in-person. All other members who do not have a direct role should not be present, but are welcome to participate virtually, if possible. New Member Presentations Fraternity & Sorority Events Updated FSL Events Guidelines - 9/10/20 Simple Resource to help you determine if the event you are planning is permitted. IFC Guidelines for Member Fraternities These guidelines are in addition to the Updated FSL Event Guidelines listed above. NPC Resources #StopTheDrops Infographic: Reducing Shared Air #StopTheDrops Gathering Guide Fraternity & Sorority Housing Housed chapters should consult with inter/national organization guidelines, chapter advisors, and/or house corporation officers to make decisions regarding health and safety measures for each facility. Additionally, and regardless of university-owned or privately-owned facilities, the Office of Student Life is offering the following recommendations, which mirror health and safety efforts of the on-campus residence halls: Clean surfaces daily, especially high-use areas such as kitchens and bathrooms. Regularly sanitize high contact surfaces such as door handles and countertops. Have a plan for what to do if someone living in the house gets sick and clearly communicate that plan to everyone in the house. The CDC offers guidance on What To Do If You Are Sick. Limit guests visiting the house. The term “guest” refers to anyone who does not live in the house and therefore applies to members of the same chapter who live elsewhere. Follow proper hygiene practices. Participate in 6 ft physical distancing. Regularly wash hands for 20 second with soap and water. Wear face covering in public spaces and common areas. Stay home if you are sick. Cover coughs and sneezes. Don’t touch your eyes, nose or mouth with unwashed hands. Wear masks in common areas when possible and if social distancing is not an option. Downloadable signs to hang in chapter facilities can be found here: forwardtogether.uni.edu/downloadable-signs The CDC offers additional information about Living In Shared Housing. The UNI Forward Together Facilities Update provides additional helpful information for chapter facilities. NORTHERN IOWA STUDENT GOVERNMENT Senate meetings occur at 8:00pm on Wednesdays and are fully virtual and can be viewed via Facebook Live on the NISG Facebook Page. For more information about NISG operations, please visit their website at nisg.uni.edu PANTHER PANTRY The Panther Pantry will be open during the Fall semester. For information and hours of operation, visit pantherpantry.uni.edu RESOURCES & SUPPORT Tips for Going Digital Visit it.uni.edu/remote to learn more about IT Services & Support Virtual Meetings: 82 (Best) Tools, Ideas and Tips Collaboration in the time of Coronavirus Mental Health Give members the space to be upset, sad or angry. Change is hard. Many of these events are the ones they look forward to or have worked to plan, so their feelings are real. It is OK for you as President or as another Officer to take time for yourselves…these changes are impacting your collegiate experience as well as the experience of your members. Counseling support and guidance services for students are always available: counseling.uni.edu Wellness Coaches are available to help support you with healthy coping skills, stress reduction, sleep, time management, social connection, or just to help you process these times of uncertainty and change. Set-up a Zoom Wellness Coaching session today: studentwellness.uni.edu/wellness-coaching Action Steps to Consider Consult University websites for the most up to date information: forwardtogether.uni.edu Think about how you’ll share updates with your members. Consider regular email updates, digital check-ins with Zoom or Google Hangouts, or use other platforms such as Slack or Facebook Groups to communicate. Review upcoming meetings and events on your calendar frequently and determine how you might manage or amend them if needed. Understand that some members may not feel comfortable attending organization meetings or events due to an underlying concern. Determine how you’ll address this with the members, likely on a case by case basis. It is recommended that you always allow for a digital option for member involvement.