Student Life & Event Services

Rental/Equipment Fees

 

Maucker Union Room Fee Schedule
Effective 08/01/17

FACILITY USER GROUPS
Maucker Union administration reserves the right to determine whether or not an individual or group falls into one of the following categories:

(A) Recognized groups including all faculty, staff, departments, and recognized student organizations associated with the University and engaged in University business for a University audience.
(B) Recognized University groups (See group A) using facility space and charging admission, registration fees, meals fees, or generating funds in any manner before, during or after the event. This includes events (i.e., conferences, seminars, camps, meetings) that are sponsored or co-sponsored by university departments or individuals and are related to University activities.

Recognized student organizations may apply for rental waivers in the following cases:
  • For room rentals where charges are strictly to recover costs associated with food/meals.
  • For table rentals where all proceeds from activities are going to charity.
(C) Non-affiliated groups including all profit and non-profit organizations, corporations, businesses, clubs and individuals not associated with the University. This includes events (i.e., conferences, seminars, camps, meetings) that are sponsored or co-sponsored by university departments or individuals but not related to University activities.

C-Sales: Sales is defined as any selling, promotion, or acceptance of orders or contracts for any goods or services, before, during or after an event.

 ROOM RENTALS

Rooms A GROUPS
(Student Orgs / Departments)
B GROUPS
(Student Orgs / Departments)
C GROUPS C-SALES #
# C-SALES: The charge/fee would be the greater of the Rental or 25% of gross sales.
 Information Table  $0.00 / $0.00  $5.00  $50.00  $100.00
 Banner Space  $25.00 / $150.00 $25.00 / $150.00  $300.00  $300.00
 Banner Columns (8)  $75.00 / $250.00 $75.00 / $250.00  N/A  N/A
 Administrative Conference Room  $0.00 / $0.00  $30.00  $60.00  $120.00
 College Eye Room  $0.00 / $0.00  $30.00  $60.00  $120.00
 Elm Room  $0.00 / $0.00  $35.00  $70.00  $140.00
 Oak Room  $0.00 / $0.00  $35.00  $70.00  $140.00
Old Gold Room  $0.00 / $0.00  $30.00  $60.00  $120.00
 Meditation Room  $0.00 / $0.00  $30.00  $60.00  $120.00
 Presidential Room  $0.00 / $0.00  $35.00  $70.00  $140.00
 Purple Pen Room  $0.00 / $0.00  $30.00  $60.00  $120.00
 Plaza Conference Room  $0.00 / $0.00  $35.00  $70.00  $140.00
 State College Room  $0.00 / $0.00  $35.00  $70.00  $140.00

Room setup and/or reset fees will be assessed for these rooms, for Departmental Sponsored Events and for Off-Campus Sponsored Events (plus rental fee for B and C Groups), if the standard room configuration set-up is changed: $60.00

 CME Room 109AB $0.00 / $0.00  $200.00  $300.00 $300.00
 University Room  $0.00 / $0.00  $200.00  $300.00  $300.00
 Central Ballroom - 1 room  $0.00 / $0.00  $200.00  $300.00  $300.00
 Central Ballroom - 2 room  $0.00 / $0.00  $400.00  $600.00  $600.00
 Central Ballroom - 3 room  $0.00 / $0.00  $600.00  $900.00  $900.00

Room maintenance fees and/or room setup/reset fees will be assessed for these rooms, for Group A-Department Sponsored Events:
Minimum Fee: $60.00 or the greater of the combined per chair $.90, per table $1.90, and per riser $9.00

Additional room setup fees will be assessed for setup changes beyond the initial setup for Departments Sponsored Events and Off-Campus Sponsored Events (Group A-Departments, B, C, and C-Sales):
Minimum Fee: $60.00 or the greater of the combined per chair $.90, per table $1.90, and per riser $9.00

 Coffeehouse  $0.00 / $0.00  $200.00  $300.00  $300.00
 Hemisphere Lounge  $0.00 / $0.00  $35.00  $70.00  $140.00
 Plaza Lounge  $0.00 / $0.00  $30.00  $60.00  $120.00
 Courtyard/Plaza/East Lawn  $0.00 / $0.00  $100.00  $300.00  $300.00

FEES FOR EVENTS IN THE COFFEEHOUSE: Altering the standard setup of the Coffeehouse seating area incurs fees based on the requested event setup.  The following guidelines will be used:

Altering 1/2 of the Main Coffeehouse Floor Seating: $120
Altering the entire Main Coffeehouse Floor Seating: $240
Altering 1 or 2 Bays of the Coffeehouse: $120
Altering 3 or 4 Bays of the Coffeehouse: $240

Additional labor fees of $60 may be applied if group expands beyond the scope of the reserved space.

FEES FOR EVENTS IN THE HEMISPHERE LOUNGE:  Altering the standard setup of the Hemisphere Lounge incurs fees based on the requested event setup.  The following guidelines will be used:

Altering Lower Level of Hemisphere Lounge: $120
Altering Upper Level of Hemisphere Lounge: $120

Additional labor fees ($60 lower level/$60 upper level) will be applied to store Hemisphere Lounge furniture beyond the Hemisphere Lounge area.

FEES FOR PLAZA LOUNGE AND COURTYARD/PLAZA EAST LAWN:

For A Groups:  Labor for room set-up and tear-down will be charged at the rate of $15.00 per hour per student employee. There may be additional charges for equipment, staging, etc. required for the event.:
Minimum Fee: $60.00 per setup and teardown

For B, C, and C-Sales Groups:  Room maintenance fees will be assessed for these rooms for changes in setup, setup/teardowns and for resetting rooms to standard configuration (plus rental fee for B, C, and C-Sales Groups):
Minimum Fee: $60.00 or the greater of the combined per chair $.90, per table $1.90, and per riser $9.00

FEES FOR CAMPUS GROUNDS/OUTDOOR EVENTS:  Events that require setup by Maucker Union staff, the following fees will be applied:

Delivery (To/From event site): $120
Table Fee: $1.90/table setup
Chair Fee: $.90/chair setup
If event requires requires custodial servicing (removal of trash): $60

BALLROOM and UNIVERISTY ROOM RESERVATION CANCELLATION FEE

Cancellations for Ballroom and University Room reservations must be received 10 business days prior to the scheduled event. Cancellations not received prior to the 10 business day advance notice requirement will be subject to cancellation a fee as follows:
A-Departmental and B-Departmental Groups: $60.00

VENDOR/EXHIBITOR/RECRUITER FEE

Vendor/exhibitor/recruiter fees apply in all cases where any University or non-University entity/department/organization is reserving space and inviting or soliciting outside organizations/businesses/non-profits or other outside entities to participate in the event as exhibitors, recruiters, vendors, hosts of information displays, etc. These fees are in addition to, and do not replace, any rental or maintenance fees which may be associated with the event.
- A and B Groups not charging for participation of vendors/exhibitors/recruiters and/or attendees:
No vendor/exhibitor/recruiter fee

- A and B Groups charging for participation of vendors/exhibitors/recruiters and/or attendees:
$50.00 per vendor/exhibitor/recruiter

- C Groups and C-Sales Groups, and any events sponsored by A and B Groups where vendors/exhibitors/recruiters are selling goods or services:
$100.00 per vendor/exhibitor/recruiter

BUILDING OVERTIME AND LABOR FEES

Open Early/Close Late Fee $50.00 per hour at hour increments (includes 1 Building Manager)
$200 maximum fee per day for GROUP A Student Organizations
Light/Sound Technician Labor Fee $15.00 per hour
Extra Building Manager $15.00 per hour
Professional Full-Time Staff $30.00 per hour per staff

LCD PROJECTOR FEES

MEETING ROOMS (Lower level and CME 109AB) with built-in projection Systems

Group A $0.00 per hour
Group B $20.00 per hour, minimum fee $40.00, maximum fee $160.00
Group C $20.00 per hour, minimum fee $80.00, maximum fee $160.00

BALLROOM with built-in Projection Systems (per-projector used)

Group A $20.00 per hour, minimum fee $40.00, maximum fee $160.00
Group B $20.00 per hour, minimum fee $40.00, maximum fee $160.00
Group C $20.00 per hour, minimum fee $80.00, maximum fee $160.00

PORTABLE PROJECTION SYSTEM (including setup/teardown time)

Group A $20.00 per hour, minimum fee $80.00, maximum fee $160.00
Group B $20.00 per hour, minimum fee $80.00, maximum fee $160.00
Group C $20.00 per hour, minimum fee $80.00, maximum fee $160.00

OTHER FEES

Telephone Access in Meeting Rooms $10.00 line activation
DVD connected to LCD Projector $15.00 (for Groups A-Departments, B and C)
Wireless Microphone $15.00
Pipe/Drape $25.00 per section for 8 foot (height)
$40.00 per section for 15 foot (height)
LED Spot Uplights $10.00 each for Groups A
$20.00 each for Groups B and C
Ballroom Ceiling Effect Lights $150.00 for Groups A
$300.00 for Groups B and C
Piano Tuning (by request) approx. $115.00, charged at current rate
Mirror Tiles $2.00 each
Table Number Holders w/numbers 0-10 = N/C, 11+ = $15.00
Outside "A Frame" Signage $5.00 per sign (Groups B and C renting entire Ballroom N/C)
Groups are responsible for the setup/pickup of these signs. Maucker Union can provide setup/pickup service for a $50.00 fee. Any signs not returned will be charged a replacement fee of $80.00 per sign. Signs must be picked up and returned to Maucker Union within 2 hours of the completion of the event.

DEPOSIT INFORMATION

  • Deposit due with signing of Facilities Agreement is 50% of all Rentals
  • Cancellation 0-12 months prior to the event date: 0% of deposit refunded
  • Cancellation 12-24 months prior to the event date: 50% of deposit refunded