Student Life & Event Services

Request for Bake Sale Exception

 

University of Northern Iowa
Food and Beverage Policy for Events on Campus
Request for Bake Sale Exception

 


 

This form must be completed and approved by the Office of Event Services (Maucker Union) and the Department of Residence (DOR) Dining Services/UNI Catering when any group intends to hold a bake sale fundraiser on University property.  Failure to comply with this policy could result in the loss of this privilege.

If you have any questions on the status of your request, please contact the Office of Event Services at 319-273-2256.

Instructions:

  • Food prepared for a bake sale may be sold only at a location reserved through the Office of Event Services.
  • The recognized student organization/university department will not be allowed to re-sell donated product or sell food from an outside caterer unless the event is part of a larger campus celebration such as Homecoming or Family Weekend, as examples. Once approved, events of this nature will require a temporary food license from the Black Hawk County Health Department.
  • Once completed by the sponsoring organization, this form will be submitted electronically to the Office of Event Services and you will receive a copy of the request.
  • Once approved, you will receive electronic approval for your event.
  • The Office of Event Services will keep the original electronic form on file.
Customer Information
Student Organizations, complete the following
Contact Information
Address
Event Information
Event Times
:
:
Setup Time Needed
:
:
Area / Room Preference
Room Location
Date of Event

You can reserve up to 6 event dates per Bake Sale Exception form.

Fundraising Information

Event Type = Bake Sale

Terms and Conditions

  • Food and beverages prepared for a bake sale fundraiser may be sold only at a location reserved through the Office of Event Services.
  • All food and beverages must be temperature controlled to remain safe for consumption and cannot be sold or given away as part of the bake sale fundraiser.
  • Food products sold must be individually wrapped at the original point of preparation and be reasonably protected from unnecessary handling or other airborne contaminations.
  • If home-prepared food products are sold, then a notice stating the food product is "Home Prepared/Not Inspected" must be prominently displayed at the point of sale.
  • If approved, the organization/department is granted a limited exception for the distribution of food. This exception may be terminated or cancelled by the Maucker Union Administrative Office or DOR Dining Services at any time, at its sole discretion, without recourse by the organization/department.
  • The organization/department must comply with all directives of University personnel.
  • The organization/department is solely responsible for the management, preparation, and distribution of its food and beverage (including set-up, service, supervision, tear-down and clean-up) as well as all financial obligations and liabilities in connection with or necessitated by this exception.
  • The organization/department is responsible for providing any and all equipment and personnel necessary to conduct its business.
  • The organization/department may not assign or delegate this exception to any third party without specific written permission of the Maucker Union Administrative Office and DOR Dining Services.
  • This exception is governed by and interpreted under the laws of the State of Iowa.
  • Future permission to engage in similar activities is contingent upon compliance with these terms and conditions.

 

Description of Baked Products to be Sold

Describe completely all food and beverages to be sold as well as how they will be prepared and packaged. Vague or incomplete descriptions will delay approval of this form.

Example:  Chocolate Chip Cookies (made from box mix and wrapped in plastic wrap).  This description would be acceptable.

FACILITY GRANTS PERMISSON BASED ON THEIR POLICIES and PROCEDURES.

ALL FUND RAISING ACTIVITIES MUST ADHERE TO GENERAL UNIVERSITY POLICIES.