Student Life & Event Services

Student Organization Resources

ADVERTISING

COPYWORKS ORDER FORM - Please fill out at least 1 week in advance 

COPYWORKS PRICING GUIDE

MARKETING TIPS FROM UNIVERSITY RELATIONS

UNIVERSITY STYLE GUIDE - Information regarding the use of University marks/logos

UNIVERSITY NAMEPLATE & WORDMARK - Required on printed materials to receive Copyworks discount

UNI ATHLETICS LOGO LICENSING - For organizations who which to print materials/apparel with the official UNI Athletics Logo

UNI LICENSED MERCHANDISE VENDORS - Vendors approved to print with the UNI marks/logos

BUTTON MAKER RESERVATION FORM - Please fill out at least 1 week in advance 

BUTTON TEMPLATE

POSTER LOCATION LIST

STUDENT LIFE SOCIAL MEDIA MARKETING FORM - Please fill out at least 1 week in advance

BUBBLE POSTER RESERVATION FORM - Please fill out at least 1 week in advance, Poster Size:  21" (wide) X 27" (long)

UNIVERSITY HOUSING & DINING ADVERTISING POLICY - For posters in Dining Centers, Residence Halls and Redeker Center

MAUCKER UNION MARQUEE (OUTDOOR ELECTRONIC MESSAGE BOARD)

MAUCKER UNION ENTRANCE DISPLAYS (INDOOR DIGITAL SIGNAGE)

COMPUTER LAB MONITOR SCREENSAVERS - Please use the following dimensions (1920 X 1080 JPEG) and send them to University Relations  (ur@uni.edu)

CELL PHONE VIDEO GUIDELINES - Please follow these guidelines when submitting your student organization intro video.  Just a reminder, do not use copyright music in your video -- otherwise YouTube will remove it

 

CONTRACTS

UNIVERSITY CONTRACT - For use when artist/vendor does not supply a contract

UNIVERSITY RIDER - For use in addition to when an artist/vendor does supply a contract

 

FACILITY & EQUIPMENT RESERVATIONS

RESERVE SPACE in MAUCKER UNION, CAMPUS GROUNDS, LANG HALL AUDITORIUM - RESERVATION FORMS - For rooms, information tables, table tents, electronic display in Maucker Union, Lang Hall Auditorium, and all outdoor events

EQUIPMENT CHECKOUT FORM - For pop-up tent, A-frames, table cloths, portable sound system

EMS WEB APP (VIRTUAL EMS) - View space availability for campus buildings

 

FINANCES

FEDERAL EIN (TAX ID #) FOR STUDENT ORGANIZATIONS

SALES TAX EXEMPTION CERTIFICATE

REQUEST FOR REIMBURSEMENT - INSTRUCTIONS

REQUEST FOR REIMBURSEMENT - FORM

NEW SUPPLIER FORM - Business Only - For use when requesting payment/reimbursement for the first time

NEW SUPPLIER FORM - Individual Only - For use when requesting payment/reimbursement for the first time

 

FOOD & BEVERAGE

COCA-COLA PRODUCT REQUEST - Request soda/water for your student organization event 

FOOD and BEVERAGE POLICY for EVENTS on CAMPUS and EXCEPTION FORMS

HOSTING AN ON-CAMPUS EVENT WITH FOOD - Flow chart to help you determine your event needs for location and food

 

MISCELLANEOUS FORMS

GIFT CARD INVENTORY

PRIZE SHEET LOG

EVENT LIABILITY WAIVER FORM

FILM COPYRIGHT & LICENSE

STUDENT ORGANIZATION TRAVEL FORM - Any organization planning to travel must complete this form as soon as they know they plan to travel, before making any travel-related purchase, and no later then 3 weeks prior to the departure date.

GAMBLING LICENSES: Effective February 2021, new policies are in place with regard to student organization applications for a gambling license.

 

REGISTRATION & MANAGEMENT

2020 REGISTRATION POWERPOINT

2020 EVENT PLANNING POLICIES & PROCEDURES POWERPOINT

2020 FUNDING POWERPOINT

STUDENT ORGANIZATION GOOGLE GROUP REQUEST

  • Select "New Google Group"
  • (**Note: Please have your Advisor submit the request. Only full time faculty can submit requests for Google Groups.)
  • Contact servicedesk@uni.edu or 273-5555 if you have any additional questions about requesting a Google Group.